Executive Committee

(Office Bearers)

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President

The President shall be the Senior Executive Officer of the Club and shall be responsible for  all affairs as the nominal Head of the Club.

 

The primary responsibilities of the President are:

1. Preside over all committee meetings and represent the club at all association meetings as a club delegate

2. Participate as a general committee member for MDNA

3. Ensure that all actions are in accordance with the Statement of Purpose of the Club, and that the Club constitution and rules are upheld by all members.

4. Ensure that the Executive committee meet at least 3 times a year in accordance with the model rules.

5. Be available and approachable for any member of the club to contact concerning club matters.

6. Be an ambassador for the club in all dealings with other associations and clubs.

7. Participate as a full member of the executive committee on all aspects of running the club.

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Vice President

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The primary responsibilities of the Vice President are:

1. Deputise for the President at Delegates meetings or official meetings of club, if required.

2. Assist the President in ensuring that actions are in accordance with the Statement of Purpose of the Club, and that the Club constitution and rules are upheld by all members.

3. Be available and approachable for any member of the club to contact concerning club matters.

4. The Vice President can be nominated to also participate as one of the non-executive or general committee positions, if required by the club. ( e.g. coaches convenor, team manager co-ordinator)

5. Participate as a full member of the executive committee on all aspects of running the club. 

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Secretary

The primary responsibilities of the Secretary are:
Perform any duty or function required under the Associations Incorporated Reform Act 2012, to be performed
by the secretary of an incorporated association.

1. Ensure that minutes are maintained of the resolutions and proceeding of each general meeting and each committee meeting, along with a record of the names of the persons present at the meetings. (Actual minutes taken by minute Secretary, if appointed)

2. As custodian of all club records, support the registration secretary in keeping a register of all members and historical data of past members and their history with the club.

3. Liaise with IDNA (Illawarra District Netball Association) regarding administration details of the club and other matters.

4. Represent the club at all association meetings as a club delegate, ensure information is communicated to and from the club committee.

5. Draw up all official letters and memos, as directed by the committee. Keep all club correspondence.

6. Co-ordinate all information for distribution to all members. Ensure that adequate and proper notice is given to all members for general meetings and the annual general meeting.

7. Prepare and maintain records for club membership awards. Ensure that the anniversary of specific years with the club are marked with the appropriate presentation

8. Participate as a full member of the executive committee on all aspects of running the club

9. Pre requisite this person MUST have Internet access to be able to communicate effectively with the Committee and other club members

10. Pre requisite this person MUST have good computer skills (Excel, Word, Email)

 

* Secretary must live in Australia (requirement of the Associations Incorporation Reform Act 2012) **AGM 2012  

** The Associations Incorporation Act 1981 has been replaced with the Associations Incorporation Reform Act 2012. The Public Officer role is now called the Secretary, and has been merged with the club’s Executive secretary position. 

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Treasurer 

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The primary responsibilities of the Club Treasurer are:

1. Manage club bank account.

2. Liaise with Registration Secretary on collection of club fees and monies, deposited in the Club bank account, paid by EFTPOS, or via PlayHQ online system

3. Issue all invoices and receipts for club fees and reconcile with Registration Secretary and Uniforms officer

4. Maintain full records on all club expenses and income 

5. Keep all receipts and invoices and maintain correct accounts showing the financial affairs of the Club

6. Produce club accounts for submission to Corporate affairs annually and monthly to committee meeting

7. Liaise with team managers on all matters concerning club fees.

8. Provide Monetary management for any sponsorship or fund raising activities

9. Participate as a full member of the executive committee on all aspects of running the club

 

* Pre requisite this person MUST have some financial background or experience 

** Persons elected to this role may be asked to undergo certain reference checking due to financial responsibility they hold 

 

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Registrar

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 The primary responsibilities of the Registration Secretary are:
 1. Maintain the current register of all members in the PlayHQ system. In line with Netball NSW guidelines.
2. Assist the Secretary in maintenance of historical data of past members and their history with the club
3. Maintain details of Netball NSW registrations for all members in conjunction with Club
4. Liaise with IDNA co-ordinator for reconciliation and payment for online member registration
5. Handle all correspondence to the club pertaining to IDNA registration
6. Be responsible for the submission of updated team registrations to IDNA and co-ordinate with Coaches convenor for team sheets
7. Co-ordinate and manage proof of ID for under age players
8. Manage Clearance forms for new players from other clubs
9. Assist Treasurer to verify and reconcile club fees and monies, deposited in the Club bank account or paid via EFTPOS
10. Participate as a member of the Executive committee on all aspects of running the club  

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General Committee

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Coaching Coordinator

The primary responsibilities of the coaching coordinator are:

1. Liaise with IDNA association regarding coaching matters and IDNA Coaches convenor.

2. Organise and manage the provision of coaches for all teams.

3. Provide contact point for all coaches, to seek assistance and coaching help.

4. Liaise with executive committee on any major issues, as required.

5. Co-ordinate the team training timetable with coaches. Indoor training requirement to be presented to committee for approval. 

6. Promote coaching amongst club members, and promote the role of assistant coach among the younger players (14- 18yrs)

7. Co-ordinate training, accreditation courses and workshop attendance for coaches.

8. Maintain accreditation records of club coaches. (Official record held by Secretary)

9. Maintain First Aid register, and ensure all coaches participate in basic training.

10. Provide all coaches with info pack at the beginning of each season. – Contents: Club contact list, Injury
    form, information regarding warm up, training and playing expectations of the club, Codes of Conduct 

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Umpires Convenor

 The primary responsibilities of the Umpires convenor are:
1. Liaise with IDNA association Umpires convenor on all matters concerning competition umpiring.
2. Organise and manage the provision of umpires for all games, produce roster and communicate to all umpires. Provide emergency umpire contacts to all registered umpires.
3. Produce a regular newsletter for umpires (copies to committee for reference)
4. Promote umpiring amongst club members.
5. Co-ordinate training, accreditation courses and workshop attendance for umpires.
6. Maintain records of club umpires
7. Maintain waiting list for players wishing to umpire but not yet qualified or experienced. Must be 12 to be on the list.
8. Liaise with Treasurer to ensure Umpires are paid according to pay scale.
9. Participate as a member of the committee on all aspects of running the club.

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Uniform & Apparel Officer

The primary responsibilities of the Uniform & Apparel Officer are:

1. Receive and process all uniform orders from members.

2. Liaise with suppliers to ensure availability of Uniform

3. Hold stock of Uniform, and keep a stock record, to be reviewed at least quarterly

4. Review uniform with Committee and team managers at least once a year

5. Receive monies for uniform, issue receipts and liaise with Club Treasurer to keep accurate accounts and bank monies received

6. Check invoices against goods received. Advise Treasurer of invoices to be paid

7. Undertake a uniform stock take at least twice a year

8. Present Stocktake position to Committee on a regular basis

9. Be available to take queries from any club member on uniform issues

10. Participate as a member of the committee on all aspects of running the club

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Equipment Co-ordinator
 

The primary responsibilities of the Equipment Co-ordinator are:

1. Be responsible for all club equipment

2. Co-ordinate the provision of balls and bibs to all teams

3. Maintain First Aid Kits in conjunction with Team manager Co-ordinator

4. Liaise with Knox council regarding Store room at Complex

5. Regularily check and maintain all training equipment

6. Collect all equipment from coaches at the end of the season

7. Perform Annual Audit of all Equipment

8. Hold register of keys for complex access

9. Participate as a member of the committee on all aspects of running the club

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Sponsorship, Grants & Fundraising Co-ordinator 
 

The primary responsibilities of the SGF Co-ordinator are:

1. Co-ordinate all activities associated with the development and maintenance of Club sponsorship

2. Review all Grant opportunities identified to Secretary by Club development government body and local Council

3. Convene a subcommittee, if required, of general committee members or other co-opted club members for sponsorship tasks

4. Liaise with the executive committee on all aspects of Sponsorship . Provide regular briefings, and details of progress. All aspects must be approved via the executive committee

5. Development of Grant proposals in conjunction with executive committee to benefit the members of the club

6. Liaise with IDNA in relation to intentions to ensure no conflict of interest occurs

7. Communicate details to all members of the committee, canvas ideas and acceptable activities from club members

8. Ensure that the accepted sponsorship is in keeping with the ethics of the club, and meets the criteria set by the Executive committee

9. Participate as a member of the committee on all aspects of running the club. 

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